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Tips to Maintain a Clean and Productive Office Space

Office spaces can quickly become messy or dirty with so many people coming and going and working together each day. Then, by the end of each week or month, it can seem unmanageable.

But, with a little elbow grease and effort from everyone, you can keep your space neat, clean and welcoming all year round. In case you’re a little overwhelmed and don’t know where to start, we’ve got you covered!

Today, we’ve put together a few tips that can help you maintain a clean and productive office space for everyone who frequents it.

How Clean Workspaces Impact Productivity

While it may not seem like a big deal, the state of your workspaces can have a significant impact on productivity levels. Clutter, mess and dirt can create unpleasant distractions that impede your staff’s ability to focus on their tasks. Whereas, a neat and hygienic workspace can enhance morale and productivity.

When everything is organised nicely and there are no grimy odours or stains, it creates a welcoming and uplifting atmosphere for everyone. Your staff will feel better about coming to the office and will generally work more diligently without distractions.

Cleaning and Tidying Tips for Employers

As the boss or manager, it’s your job to lead by example and create smooth routines to ensure lasting cleanliness. Everyone uses the space so it should be everyone’s responsibility to help maintain it.

Here are a few things you and your staff can do to keep your space neat and clean.

Clean Your Own Messes

If everyone focuses on keeping their personal space clean and cleaning up after any messes they make in shared areas, it will reduce the mess significantly without noticeably adding to their workload.

Putting things back where they belong after using them and wiping down bench tops after lunch are just a couple of small things everyone can do to help maintain a clean and hygienic work environment.

Proper Organisation

For the first tip to work effectively, it is important to have sufficient storage space and homes for everything in the office.

Often office spaces become cluttered as new staff are unsure of where things belong or if new things are acquired and are not given an appropriate home. If all staff know where things come from and where to put them back, it can encourage them to do so.

You can improve office productivity and neatness by enhancing your organisation with:

  • Properly labelled and organised filing cabinets for important documents,
  • Clearly labelled drawers for technology devices, spare cables and other trinkets,
  • Organisational boxes on shelves for shared office supplies such as staplers, spare pens, notebooks, sticky tape etc.
  • Personal staff lockers or cabinets where they can store personal belongings during the day.

With effective organisational methods and homes for everything in your office, you will find that staff are less likely to leave things lying around and then spend precious time searching for them in the future.

Regular Decluttering

Over time, with staff and clients coming and going constantly it is easy for offices to become cluttered and messy.

As clients leave you will often be left with piles of paperwork that you no longer require taking up valuable space. Similarly, as staff leave they may forget small belongings like stationery. You may also have old devices that have failed and been replaced but stayed in the office as there are other more important tasks to attend to.

Or if you have a staff kitchen, food can often be placed in the fridge or a cupboard for a future lunch and then be completely forgotten about, especially if the staff member that brought it has moved on. This can entice rodents or insects or cause a bad smell if it goes bad.

These things can mount up and leave your office looking cluttered or smelling dirty. To combat this, it’s important to take some time every few months to clean out your space. This can include going through filing cabinets and shredding old documents that you no longer need, and recycling or disposing of broken devices, unwanted stationery and out-of-date food.

How Clean Workspaces Impact Productivity

In addition to clutter, offices can also become dirty from the constant foot traffic and use. While you can try to manage this dirt by vacuuming or mopping floors and wiping down surfaces, this will only ever remove the surface dirt from that day.

Professional office cleaning removes even the most stubborn stains and grime, leaving your office looking new again.

At Distinguished Cleaning Service, we know the importance of good hygiene and the positive difference it can make for your staff’s morale and productivity. That’s why we provide a wide range of programmed office cleaning services for your floors, windows, bathrooms, dining areas, workspaces and more.

Maintain a Welcoming and Productive Office Space Year Round

Enacting these few simple processes and encouraging your whole team to be a part of maintaining your office space can make all the difference. With homes for everything, regular decluttering and encouraging everyone to manage their own space and mess, you can keep your office cleaner and neater for longer.

And when paired with professional services, you can always trust that your workspace will be clean and hygienic and encourage productivity. So, if you’re ready to make your office space like new again, you can read more about our programmed commercial office cleaning services or contact us to book a free consultation.